tc columbia



Position Summary:

The Community College Research Center at Teachers College, Columbia
University is seeking a fulltime Grants and Contracts Administrator to support all aspects of grant administration. The position will begin immediately. Include resume, cover letter, and any related work products with your application.

Apply through the TC Human Resources website: Grants and Contracts Administrator


Preparation of proposal budgets

  • Prepare new project budgets and budget justifications for proposals based on specifications from CCRC senior staff and funders
  • Interpret and advise senior staff on federal and nonfederal funder guidelines and regulations
  • Liaise with funders, partners, consultants, and subcontractors to develop and revise statements of work, budgets, and budget narratives for approval and submission to funders
  • Collect, review, organize, edit, and format proposal narratives and related materials
  • Submit proposals to funders according to Teachers College (TC), foundation, and/or federal guidelines and regulations.

Maintain project budgets

  • Review and process payment requests from vendors and staff
  • Update CCRC project budgets and track payment requests using the TC Banner application
  • Reconcile monthly budget reports from Teachers College (TC) with CCRC project spreadsheets and request adjustments, if necessary
  • Ensure that spending corresponds with proposal budgets and funder/contract specifications
  • Alert CCRC senior staff of possible shortfalls or overages and upcoming deadlines
  • Review project expenditures and assist with the preparation of financial reports and invoices to funders
  • Encumber funds for vendors according to proposal and event budgets
  • Request funder approval for, and help to administer modifications to project budgets, scopes of work, and timelines

Prepare and process subcontract and consultant agreements

  • Develop contractor scopes of work and budgets, working in conjunction with project directors, TC's Office of Sponsored Programs, General Counsel, and Purchasing Offices
  • Review and revise subcontractor and consultant scopes of work, budgets, and budget justifications
  • Work with the CCRC Associate Director, TC General Counsel, TC Office of Sponsored Programs, TC Office of the Provost, and TC Purchasing Department to execute contracts, ensuring adherence with CCRC, TC, and grant/contract specifications
  • Track and review subcontractor and consultant progress reports, financial reports, and invoices, ensure adherence to contract specifications, secure approval, and process payment promptly

Management tasks

  • Maintain and update CCRC's time-tracking system
  • Help to register vendors in Unimarket
  • Participate in USDOE administrative grant related webinars
  • Submit payment requests, expense, and budget transfers
  • Track funder deadlines and alert staff in timely manner
  • Develop and update staff procedural manuals and forms
  • Assist with the planning and organization and participate in CCRC meetings, conferences, events

Minimum Qualifications:

  • Bachelor's degree
  • Experience in financial and grants administration, grants writing, preparing and submitting budgets, proposals, and invoices/financial reports to funders
  • Experience with cost accounting principles and ability to perform related mathematical calculations
  • Experienced in bookkeeping with advanced skills in software
  • Experience in reading, interpreting, and applying foundation guidelines and federal regulations
  • Experience in reviewing/revising contracts
  • Excellent organizational, interpersonal, analytical, and communication skills
  • Advanced skills in Microsoft Office ? Word and Excel specifically. Intermediate skills in Access and gift/donor relationship databases. Advanced skills in Adobe Acrobat Pro
  • Reliable, responsible, good judgment, highly organized, and willing to take initiative
  • Able to work with precision, with strong attention to detail
  • Able to multitask, prioritize, and anticipate and meet strict deadlines
  • Able to work effectively with all levels of internal and external contacts

Preferred Qualifications:

  • More than one year of Sponsored Programs/Grant Administration experience
  • Advanced degree in a related field
  • Experience with organizational financial/accounting software systems
  • Grants experience in nonprofits or an academic institution


Position Summary:

The Community College Research Center at the Institute on Education and the Economy at Teachers College, Columbia University is accepting applications for a Senior Research Associate position who will manage a suite of multi-year, grant-funded projects. The successful candidate will design and lead quantitative research projects focused on the success of community college students, particularly in terms of students’ transfer and employment outcomes. For more information on CCRC’s current research activities, see: CCRC Current Projects. This full-time position is based in New York City, and requires travel.

Applicants must submit a letter of intent, a CV, and two academic writing samples in addition to their application.

Apply through the TC Human Resources website: CCRC Senior Research Associate


  • Conceptualize and operationalize the research framework and design of new and ongoing studies, including management plans and budgets; lead teams in collecting and analyzing quantitative dataServe as lead author or co-author on Center publications (reports, briefs, working papers) and journal articles, as well as review working papers from within and outside of the Center
  • Develop ideas for new studies and research strands, write proposals to secure funding for future research, and communicate with funders
  • Represent the Center and present research at conferences, speaking engagements, and events
  • Advise and manage junior researchers on research methodology and quantitative data management or analysis; conduct performance appraisals
  • Participate in meetings with funders and other external stakeholders, and respond to external inquiries from press, researchers, and the general public


  • A PhD in sociology, education, economics, public policy, or related field
  • A minimum of 8 years of experience conducting quantitative research projects in social science or education, including at least 2 years of post-doctoral experience
  • Demonstrated ability to manage multiple grant- and contract-funded projects, including budget, personnel, and deadlines
  • Demonstrated interest in higher education policy and current issues facing community colleges
  • Extensive knowledge of and experience with quantitative research designs and methods commonly applied in the social sciences, such as propensity score methods, econometric quasi-experimental designs, or multilevel modeling
  • Experience managing and manipulating complex longitudinal data sets
  • Experience in drafting and revising research papers, articles, and briefs
  • Experience training and overseeing a research team
  • Excellent organizational and analytical skills
  • Outstanding oral and written communication skills
  • Track record of delivering high-quality work product under a deadline
  • Good judgment, reliability, and ability to work effectively independently and as part of a team
  • Advanced proficiency in Microsoft Word, PowerPoint, and Excel
  • Advanced proficiency in Stata or SAS
  • Travel is required


Sign up for our E-news

to learn about new CCRC publications and upcoming presentations.
Invalid Input
Invalid Input
Invalid Input

Please enter a valid email address or your email id is already exist.